Annual Chapter Report Outline

 

Date of report submission: May 15th, 2008

 

Name of School/College: University of Wyoming

 

Chapter name and region: Beta Phi Chapter; Region V (Mid-West Region)

 

Delegate who attended the Rho Chi Annual Meeting: No delegate from our chapter attended the annual meeting this year.

 

Date Delegate’s name was submitted to Rho Chi.: N/A

 

Past year’s officers and e-mail addresses:

            President:  Kristine Pippitt, kpippitt@uwyo.edu

            Vice President:  Lafe Ellerbeck, lafe@uwyo.edu

            Secretary:  Kylee Kern, kkern@uwyo.edu

            Treasurer:  Mitch Daley, mjdaley@uwyo.edu

            Historian:  Amanda Lenz, alenz@uwyo.edu

 

New officers and e-mail addresses for next academic year:

            President:  Talee Hanley, thanley1@uwyo.edu

Vice President:  Michelle Carbaugh, mcar@uwyo.edu

Secretary:  Shelli Woods, swoods@uwyo.edu

Treasurer:  Jamie Johnson, jamiej@uwyo.edu

Historian:  Aislinn McBeth, amcbeth@uwyo.edu

 

Chapter advisor’s name and e-mail address:  M. Glaucia Teixeira, glaucia@uwyo.edu

 

 

Introduction:

            The Beta Phi Chapter of Rho Chi had a good year overall, with the continuation of some previous projects and the implementation of several new programs.  All members were fully involved in chapter business and activities which was vital to our chapter’s success.  We conducted one major fundraising event which provided the chapter with enough funds to complete our necessary tasks without excessive depletion of the finances.  After nomination of our new members, we are fully confident that they will continue our chapter’s tradition of excellence!

           

 

Meetings:

The University of Wyoming Beta Phi Chapter held five meetings this past school year.  They were as follows:

 

September 7th:  All members present.  The agenda included asking for volunteers for the annual University of Wyoming Pharmacy Weekend, as well as volunteers for the First Annual College of Health Sciences Health Fair which was held on November 3rd, 2008.  Our chapter also recognized a need to implement a tutoring program for our fellow students, so we discussed possible times that we could be available to provide the service, as well as other stipulations we felt needed to be addressed.  Two fundraising ideas for the year were also talked about, including our annual sell of Sigler’s Drug Cards, as well as helping out at the concession stand at one of the women’s basketball games.  We discussed getting chapter events put on the school of pharmacy’s website, in order to keep the entire school informed on our activities.  Lastly, we discussed renewing our Recognized Student Organization status for the University of Wyoming, and who would be attending the meeting dealing with that issue.

 

November 13th:  All members present.  This meeting focused on fundraising, specifically the parameters of selling Sigler’s Drug Cards for the students.  Other fundraising ideas were generated and discussed and tabled for future meetings.  We recognized a need to better serve our community, so we implemented a community service project.  Among the ideas mentioned were volunteering to help the Salvation Army with bell-ringing during the holidays, and donating money to our local Community Holidays Program (a division of the Department of Family Services), which provides gifts to less fortunate families in the Laramie area.  There was overwhelming support by the chapter for our involvement in the Community Holidays Program, so we chose that option as a service project that we would definitely partake in.  We then checked upon the status of our new tutoring program.   

 

February 1st:  50% of members present.  Our first order of business was to decide whether or not we were going to continue our tutoring service in the new semester and possible dates and times to provide it.  We also discussed more fundraising ideas, including selling laminated formula sheets, selling Top 200 drug cards, and selling coupon books for a local coffee house in Laramie.  We then discussed sending a delegate to the Rho Chi Annual Meeting to be held in San Diego, California.  The treasurer was also instructed to order the graduation cords for the outgoing members.

 

March 14th:  All members present.  We unanimously accepted the new candidates for election into our Beta Phi Chapter of Rho Chi.  Nine members were chosen as well as the location and time of the induction ceremony.  It was decided that the best date to hold the ceremony was Tuesday, April 22nd, at 7:00 p.m.  Our chapter advisor then mentioned providing a gift for the graduating P4’s with the extra money in the account.  We decided that we would finalize this decision after the banquet so that we knew just exactly how much money we could contribute to the gifts.  Fundraising was again on the agenda, and other ideas for this were discussed.

 

April 30th:  Four members present.  The annual report was composed.    

 

 

Strategic Planning:

            Our goals for the year were to become more involved with the students in the school of pharmacy, as well as with the residents of the community of Laramie.  These goals were not focused on by previous members, so we felt it was our responsibility to initiate relevant programs.  Both of these goals were accomplished this year with the implementation of the tutoring program and our involvement in the Community Holidays Program.  We have strongly impressed upon the new members to continue these goals as they relate to the Rho Chi Mission. 

 

 

Activities: 

            As mentioned above, we implemented the tutoring program for underclassmen, which was not as successful as hoped, but still considered a rewarding experience.  With better promotion, we fully expect a better turnout among the students.  We also took the initiative to implement a community service project by providing holiday gifts to less fortunate individuals in the community.  This project was very well accepted by the members and was quite gratifying to be able to help out those in need.  We are hoping that these two activities will be ongoing and their continuation has been encouraged by the current members.  Fundraising was also imperative for our chapter to continue it’s functions, so funds were once again supplemented with the selling of Sigler’s Drug Cards.  This will be an ongoing matter for future members, with hopefully the initiation of new fundraising ideas.  We had great success with the planning and implementation of the new members at our initiation banquet, and this will continue to be an ongoing process as long as the chapter is in existence.   

 

 

Financial/ Budgeting:

            Since our finances were well-established, due to the contributions from the previous class, our main focus was to maintain and increase our current assets.  In order to facilitate this, we generated funds by once again selling Sigler’s Drug Cards to the student body, which was very profitable for us.  We had anticipated running the concession stand at a women’s basketball game, but unfortunately we were unable to do this.  We have recommended this as a continuous source of money for the new members.  We were also hoping to conduct other fundraising ideas, but due to time constraints, these were not feasible for the current year.    

 

 

Initiation Function:

This year’s initiation function was once again held at Altitude Chophouse and Brewery in Laramie, Wyoming, on April 22nd, 2008 at 7:00 p.m.  Eight of the nine current members were present and all new initiates were in attendance as well as the chapter advisor; members’ spouses and family/friends were also in attendance.  The traditional initiation ceremony was conducted by the current members, and the new initiates elected officers amongst themselves.  The event included fine dining and dessert and was enjoyed by all.   

 

 

Evaluation/Reflection:

             The Beta Phi members feel our chapter was very successful in implementing new programs; specifically, programs that were unable to be accomplished by previous members due to various circumstances.  All the members were extremely involved and motivated to promote the ideals and goals of Rho Chi.  As within the organization, improvements can always be made; among these are to implement new fundraising ideas to increase the budget, improve awareness of the organization among the students in the school of pharmacy, and increase involvement and participation in the community as well as the College of Health Sciences Health Fair.  We believe that the new members are more than capable of achieving these tasks.